RICOH may collect personal information relating to you when you provide such personal information to us, automatically through our services, systems and websites, or through third parties such as our distributors.
RICOH may process your personal information only for fair, lawful and legitimate reasons. The table below lists data subject categories, types of personal information and the purposes for processing such personal information.
|Whose personal information do we process?||
RICOH may process personal information relating to a range of individuals. This includes when:
|What personal information do we process?||
RICOH may process your personal details, including:
|Why we process your personal information?||
RICOH may process your personal information for the purposes including:
|What are the legal grounds for our processing of your personal information?||
The legal basis on which we process your personal information is as follows:
RICOH processes personal information only for so long as it is necessary for the purpose(s) for which it was originally collected, after which it will be deleted or archived except to the extent that it is necessary for us to continue to process it for the purpose of compliance with legal obligations to which we are subject to or for another legitimate and lawful purpose.
Other than the above, RICOH will not provide personal information to third parties except in the following cases:
|(1)||When you have given a prior consent.|
|(2)||When the personal information has been acquired for the purpose of providing said information to a third party, and when its purposes, data items to be provided, provision means, contact persons for requesting cessation of use are notified or put in an easily accessible state. In this case, RICOH will, via internet or other appropriate means, disclose the content of the notification to the Personal Information Protection Commission.|
|(3)||When the personal information is required to protect human life, limb, or property, and it is difficult to obtain the consent of the principal.|
|(4)||When it is particularly necessary to improve public health or promote the sound development of children, and it is difficult to obtain the consent from you.|
|(5)||When it is necessary to cooperate with a national agency, local public entity, or a person entrusted thereof with carrying out the affairs prescribed by laws and regulations, and there is risk that obtaining the consent from you will interfere with the execution of said affairs.|
|(6)||When a judicial or administrative organization demands provision of personal information according to laws and regulations.|
|(7)||When the recipient third party is an academic research institution, etc., and it is necessary for such third party to use the personal data for academic research purposes (including situations were a part of the purpose of using personal information is for academic research purposes but excluding situations where there is a risk of unfairly infringing on your rights and interests).|
|(8)||When RICOH provides the personal information to other parties because of merger, split-up, business transfer, etc.|
You have the following rights in relation to your personal information that we process. (*1)
If you or your agent wishes to enforce any of your following rights, please contact us through “Inquires about Personal Information”:
In addition, you may object to the processing of the personal information, at any time if we are processing personal information relating to you on the basis of legitimate interests.
RICOH may not be able to respond to your request when any of the following applies:
Prevention of unauthorized access
RICOH uses Secure Sockets Layer (SSL) encryption technology to protect data from unauthorized accesses by a third party during transmission when you provide us your confidential information, including your personal information through our website, provided that this technology may not apply depending on your device.. Please also note that RICOH offers web pages for browsers not supporting SSL and information on such pages will not be encrypted.
Use of Google Analytics
Links to websites other than RICOH websites
Links to the websites of third party companies (hereafter referred to as "Websites Managed by Third Parties") are placed in some areas of our websites to improve convenience for you. Accessing these links may take you away from RICOH's websites. Although RICOH logo may be displayed on some parts of the Websites Managed by Third Parties, RICOH is not involved in the content posted on the Website Managed by Third Parties and does not accept responsibility for their handling of your personal information.
|(*1)||"your personal information that we process" refers to personal data that RICOH has authority to disclose, correct, or stop using, and has been retained by RICOH.|
|(*2)||A "cookie" refers to identification information sent from a Web server when the browser accessed a Web site. The browser sends back the information to the Web server when accessing the site again.|
|(*3)||A "web beacon" refers to a small image file included on a Web page used to record an access of the page.|