As the society increases its dependency on computers and networks, we are increasingly surrounded by a variety of threats – computer viruses, leakage of personal information, unauthorized access from outside an organization, and more. Addressing this diversity of threats with effective security countermeasures has become a priority for our customers.
Such security threats are not limited to personal computers, servers, or networks. Even basic printers and multifunction products – need countermeasures against the same faced by more sophisticated IT products. As time has progressed MFPs have become information terminals.
You can reduce security threats by considering multifunction copiers as IT equipment and operate them with appropriate diligence. As a forerunner in the field of security countermeasures of multifunction copiers, Ricoh addresses every conceivable security threat:
While the multifunction products can be found over the network, they do not allow the intruder to access their internal features. User authentication and filtering reduce the risk of information leaks via networks.
Although telephone lines connected to devices can be a lead-in for external access, Ricoh's multifunction products are designed not to allow access to the internal networks via telephone lines. People of malicious intent cannot access the internal networks of the company via a telephone line for fax.
Multifunction products exchange critical information with personal computers and servers over networks. Unprotected, this information is exposed to risks of alteration by people with malicious intent who tap into the network. Ricoh's multifunction products can encrypt network communications to reduce those risks.
When multifunction products are installed in an office, they are exposed to security risks of unauthorized operations via the operator panel. Many cases of information leaks are reportedly committed by insiders. Using the user authentication features to properly set up access privileges to individual users reduces those risks. It is important to properly manage and run devices without letting users access the information and functions they do not need.
Multifunction products have a built-in storage device, such as a hard disk drive, for storing address books and accumulated documents. The hard disk drive also contains temporary work images for transmission, reception and printing. If the storage devices are removed, your important information may be read elsewhere. Using the data encryption and overwrite-and-erase functions reduces the risk of information leaks.
If a document is left on the tray of a multifunction copier, it can be taken away or viewed by unauthorized persons. It can be a source of information leakage. The risk can be minimized by using the user authentication and locked printing features. Make sure that users make just as many copies as required and that they do not leave hardcopy output unattended on the tray.
Sometimes one can make copies of confidential information without knowing it, and the information can be spread and taken away. Sometimes one can fax a document to the wrong destination. Carelessness can be a source of information leaks. Ricoh's multifunction copiers feature functions that can help minimize the risk of information leaks due to carelessness of the user.
Ensuring device security requires security settings suitable for the specific operating environment.
To prevent malicious attackers from causing damage, read the following instructions and properly install and set up the device:
＜Before using the device＞
＜Upon terminating the use of the device＞
Make sure that none of your information assets are left inside the device. To prevent information leakage, erase the information when when returning it, disposing of it, or transferring it to another environment.
Ricoh offers functions and services for erasing information assets. Use those functions and services as necessary. For more information, contact your nearest Ricoh dealer.