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Customer Satisfaction

Basic policy on CS and quality

The Ricoh Group will always remain trustworthy and attractive for customers. RICOH Quality consistently delights and inspires customers, thus retaining their loyalty. This Quality results from processes to provide products and services and co-create value.

The customer drives our approach to value creation

Customer satisfaction is at the core of everything we do, beginning with the acquisition of a deep understanding of what the customer needs. Beyond simply listening to their feedback, we strive to perceive feelings and expectations that customers may not be able to articulate. We then propose solutions based on the customer’s perspective. Our aim is to offer RICOH Quality that delights our customers. This commitment is embedded in the corporate values that all Ricoh Group employees are expected to uphold so that they will act with full awareness that ensuring quality and customer satisfaction is their most important mission.

The Ricoh Group undertakes activities in pursuit of customer satisfaction to ensure RICOH Quality, which aims to “consistently delight and inspire our customers” by strengthening basic quality—such as safety and reliability—based on continuous communication with customers. In addition to efforts aimed at fulfilling social responsibilities, we actively invite customer comments so that we can better understand our customers. The customer perspectives thus gained are applied to our products and services to provide customers with truly useful value.

In pursuit of product safety and reliability

Building in safety from the design and development stage is crucial to ensuring that customers can use our products and services with confidence. The Ricoh Group regularly reviews product safety standards, strictly adhering to them and continually upgrading quality. This procedure is formulated in our Basic Policy for Product Safety Activities and our Action Policy for Product Safety Activities.
In 2009, we improved our structures for product compliance with laws, regulations and official standards on an international level. We introduced controls using target management tables for the product design and development stage. Since meeting each country’s regulatory requirements is mandatory, the database for compliance check sheets is constantly updated with the latest data on national and international rules. In addition, we continue to step up Ricoh’s own (and more rigorous) standards to ensure safety for children, elderly people and other vulnerable members of society.
As new technologies and businesses for which product safety standards do not yet exist require a framework to identify possible risks, Ricoh is expanding its Product Safety Risk Assessment program. This is an effective means of confirming the safety of products in new business areas and in existing products to which new technologies or mechanisms have been added. Through this combination of standards, we are doing our utmost to ensure the safety of every new product we bring to market.

image:In pursuit of product safety and reliability

Quality assurance data

The Ricoh Group employs three market information databases related to product quality.
The Maintenance Service Information System contains historical information on machine failures confirmed by customer engineers, along with the maintenance services we provided. The Quality Problem Management System links data obtained in Japan on product quality issues to data from our other markets around the world. If a quality-related problem occurs, the Design and Manufacturing Department discusses what action to take based on information in this database, and provides prompt feedback to those involved. Finally, the Device Monitoring System allows us to obtain statistics on how customers use our equipment on a daily basis through @Remote, our global remote device management service.
The Ricoh Group uses these systems in an integrated way to obtain market information from multiple aspects. Based on this data, we can immediately identify and address problems, and take action to prevent similar problems from occurring in the future.

image:Quality assurance data

@Remote for Worry-Free Equipment Use

Ricoh’s @Remote technology is an Internet-based management system for monitoring customer device data. The @Remote service automatically collects and uploads meter readings daily from MFPs and printers, keeping track of their usage status, maintenance records and machine conditions. This enables us to provide essential services (like replenishing supplies and dispatching maintenance personnel) promptly, without the customer having to contact us.
We offer @Remote globally so that customers can use their equipment with confidence at all times.

Advantages of @Remote
● Prevents equipment failure
● Quick action cuts downtime
● Useful equipment management tool
● Information obtained can be used in consultations

Quality management system

Ricoh Group sales companies around the world improve quality based on our quality management system and the ISO 9001 standard. Most of our production sites and sales companies have earned ISO 9001 certification in our drive to enhance the quality of everything we do, from manufacturing through sales to customer service.
Our service personnel in Japan take part in skills competitions and certification exams, while overseas we have instituted a variety of similar programs to raise service standards.

Turning customer feedback into products and services

In our continual pursuit of RICOH Quality, we reflect feedback from customers and rapidly respond to their changing needs. This allows us to provide customers around the world with value that is unique to Ricoh. We also look ahead to anticipate what new values customers will require in the future, and engage in customer-centric improvement initiatives.

A promotion organization of increasing customer satisfaction

In order to enhance customer satisfaction, Customer First Center (CFC) that direct reports to CEO was founded in 2018.
It leads to create manufacturing processes and cultivate our corporate culture from customer-centric viewpoint across the Ricoh group.
Customer Contact Center, one of organizations in Ricoh Japan Corporation (an operating company in Japan), moves to CFC to shares voice of customers directly and quickly with manufacturing processes to improve these processes.

CRM databases enable us to propose products and solutions for the customer’s future needs

In the approximately 200 countries and regions where we operate, Ricoh Group sales and support companies establish close ties to the local market while maintaining a consistent global strategy.
Sales companies in each country within our four major business regions—Japan, the Americas, Europe and Asia Pacific —have direct contact with customers, operate and oversee equipment information and maintenance histories with customer relationship management (CRM) databases.
Each company continuously carries out customers’ needs analysis and inspection to discover these challenges and problems, using their CRM databases. That enables us to offer products and solutions to meet their specific needs. Apart from national CRM databases, the Ricoh Group has centrally and globally managed information on customers around the world that covers not only sales and equipment information but also histories of special orders and customizations.

Our mechanism of customer satisfaction survey

In order to improve customer satisfaction, Ricoh has been regularly conducting customer satisfaction survey.
These are two kinds of survey. One is done by a third party, in order to grasp our strength, weakness and positioning in the market, comparing with our competitors.
The other is done by each business and area of Ricoh, in order to discover our problems.
These survey results are reported to our managements, and result in including in management decisions on the Ricoh group and improving new products design and sales and services.

image:Deploy two kinds of CS survey activities to achieve CS No.1 in the market

Customer satisfaction survey in each area

In Japan

Ricoh Japan Corporation, an operating company, conducts a survey of more that 140,000 our customers every year. In addition, they also leverages a survey result on customer satisfaction done by J.D. Power Japan Inc., a survey company, in order to improve their products and sales and services.
In 2018, Ricoh Co., Ltd. and Ricoh Japan Corporation got the 1st rank at 5 categories. (Refer to the following chart)

image:A ranking trend of customer satisfaction by J.D. Power surveys in Japan

In Asia Pacific

Ricoh Asia Pacific, a regional company in Asia Pacific, conducts a survey in their 9 countries (Singapore, Hong Kong, Taiwan, Thailand, Malaysia, Philippines, Vietnam, Australia, New Zealand).
Through this survey, we can receive customers’ evaluation on our products for office and business manners and behaviors. This result is reported to our managements, in order to improve sales and services in each country. In 2018, this survey says that customer satisfaction level was increased, compered with the last year, and 88% of our customers in this area was satisfied.

In North America

Ricoh America Corporation, an operating company, sets their own indices on customer loyalty, and measures these indices through a survey to their customer every quarter.
After reviewing a survey result, they make project teams to improve their weakness. They also focus especially on taking care of their customers whose indices are negative.
A trend of percentages of loyal customers has increased every year. In 2018, this survey says that Ricoh America Corporation wins loyalty from 65% of their customers.

In Europe

Ricoh Europe, a regional company in Europe, conducts a regional survey on satisfaction level of their global customers. After this survey result of their global customers is reported to each customer, Ricoh Europe takes actions to improve relationship with these customers. One of their result indices is Net Promoter Score (NPS) and NPS has increased by 26 points in the last 5 years.
RE also conducts a regional survey on satisfaction level of maintenance and contact center services and shares these survey results with headquarter to improve service quality and to set its targets. In 2018, NPS was improved by 5 points, compared with the last year.

Making full use of customer comments

We listen closely to customer comments and have programs in place to apply this vital input to the development of our products and services.
These customer needs are sent these customers needs to development division, who use it for R&D and product improvements. Sales and product planning and development divisions also share data and observations whenever we launch a new product or develop a new market.

Listening to customer voices

Call Centers
Call Centers in more than 50 locations worldwide respond attentively and in a manner appropriate to regional conditions, channeling customer input to those working to improve products, sales and service.

Customer Centers
Sales companies in each country give us direct contact with customers, but the Ricoh Group also has independent Customer Centers that customers can contact directly. Customer requests, complaints and claims are fed back to relevant departments within our organization.

Global Technology Centers and Customer Experience Centers
The Ricoh Group has Global Technology Centers in six countries and Customer Experience Centers in four countries around the world. These on-the-ground facilities are extremely useful in picking up customer needs that can lead to the creation of new technology.

Endeavoring to enhance user-friendliness based on customer feedback

The Ricoh Group constantly evaluates customer satisfaction with its products and services.
We have identified ways to make our products better by analyzing customer satisfaction surveys and by planning and developing offerings that customers find useful.

A good example is the key benefit of the RICOH MP C6004/5504/4504/3504/3004/2504 series, which we launched in May 2016. This benefit was that waiting times were imperceptible even in energy-saving settings.

Here, we will present initiatives that reflect customer feedback.

Empowering immediate usage

RICOH MP C6004 series

RICOH MP C6004 series

We drew on feedback from a customer satisfaction survey to explore new issues. In the process, we learned that many customers want their systems to more quickly wake up from standby mode. We therefore set about improving functional specifications.
We assessed behavioral patterns to determine what customers really seek in terms of MFP performance.
In the process, we found that the startup speed that customers was not just quick wakeups from standby mode but also a swift readiness for usage.

03 series and 04 series

We applied that readiness as the concept for our activities and endeavors to minimize perceived wait times, thereby providing new value to customers.

By employing motion sensors, we were able to make MFPs ready so users could quickly operate panels.

Quick wakeups of parts of panel that customers would first use gave them instant operating access.

A customer satisfaction survey after a new model launch led to greatly improved satisfaction in terms of startup speed.

We will continue to undertake improvement initiatives and provide new value to customers through our products and services.